Custodian of Official/Diplomatic Passports. If the passport has less than six (6) months validity at the time of entry into the country, the traveler must renew the official passport before beginning official travel. Travelers must ensure that their official passports have more than six (6) months validity after the projected departure date from a foreign country. Those employees will be required to submit an SF-50 reflecting their federal status. Exceptions to NIST Fellows are employees who can demonstrate that they are indeed federal employees. Travelers (Invitational, NIST Fellows) who are not federal employees. In order to obtain a State Department letter for an Embassy, assistance will be provided. Those travelers must use their passport issued from the foreign country where they hold citizenship for all official travel. citizens are not authorized to be issued any U.S. Additionally, the individual is required to submit a country clearance form for submission to the DoS.ĭOC travelers who are not U.S. They must also obtain any necessary visa requirements directly through the embassy of that foreign country. They must obtain a tourist (regular-fee) passport and pay the required fees. The following provides exceptions to the required use of an official or diplomatic passport while on official travel.Ĭontractors or volunteers are NOT authorized official (no-fee) passports. Travelers who are approved for a temporary change of station (TCS) assignments to a foreign country requiring a Passport/Visa must apply for the passport and/or visa at least 60 days before the intended departure or travel date. Travelers who are approved for temporary duty (TDY) assignments to a foreign country requiring a Passport/Visa must apply for the passport and/or visa at least 30 days before the intended departure or travel date. At that time, the traveler's passport application may be processed. The State HHS office will notify the DoS when the traveler is no longer in arrears. The DoS will not have any information regarding the details of an individual's situation, nor the exact amount owed. Once notified by the DoS of their status, they must resolve the issue with the State HHS office (i.e., his or her State Child Enforcement Office, not county office). This provision was enacted by Congress as part of the Personal Responsibility and Work Opportunity Reconciliation Action of 1996 (Public Law 104-193). Official PassportsĮffective October 1, 1997, any individual certified by the Secretary of Health and Human Services (HHS) to the Secretary of State as being in arrears on child support payments in excess of $2,500 will be ineligible to receive a U.S. The DoS policy issues official passports to travelers and their dependents traveling abroad in their official capacity on behalf of the DOC. For any official travel, which includes personal travel, the traveler must possess both a valid official and personal passport. This is in effect while the traveler is in an official travel status. Official passports are valid for official travel abroad only. The traveler or Bureau designee must contact DoS to obtain the country clearance. Bureaus that do not have a TPOC can contact the Travel Management Division to coordinate those requests with the exception of the country clearance request. As a result, a request for temporary duty (TDY) overseas must be approved, and a copy of the travel order authorizing travel must be included when requesting a visa.ĭOC travelers are required to contact their Travel Point of Contact (TPOC) to coordinate requests for official passports, diplomatic passports, visa endorsements, and all country clearance requests. Travelers are also required to obtain a visa endorsement in their official passport when applicable that allows entry into foreign countries. citizens who travel to foreign locations in an official capacity must obtain an official passport before the start of any travel. Miscellaneous administrative requirements for obtaining official passportsĪll DOC travelers who are U.S.Whom to contact when requesting a country clearance and.This Handbook provides an overview of passport and visa procedures in the following areas: Travel guidance adheres to the guidelines established by the Department of State (DoS), Title 41, electronic Code of Federal Regulation (41 eCFR), and DOC internal guidance. The Department of Commerce (DOC) Passport/Visa Handbook has established policies and procedures for processing passports and visa applications when performing official travel on behalf of the Department. 1.) Notice to Passport Acceptance Agents (Information about the DS-11 Application Form), October 7, 2021Ģ.) Updated Special Issuance Passport Cancelation Procedures, October 2021ĭepartment of State Passport Operations in Response to COVID-19
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